Council decision taken at the 672 Meeting held on 26th September 2012

This document does not stand itself as the official decisions of the Council, the official document of the Council remains the Minutes of the Council Meeting, after same was scrutinized at the next council meeting.

Council decision taken at the 672 Meeting held on 26^th September 2012 (Subject to ratification)
1.Inform the membership about recent By-Law changes, seconded at the Special General Meeting  held on 28^th July 2012.

2.The Council decided to revamp the current IT architecture of the Institute. A detailed plan was submitted by its’ standing committee chairman, Mr. Aruna Dayanatha –Member of the Governing Council

3.Council decided re-negotiate with bankers for better interest rates both lending and borrowing rates and select the best. Responsibility was vested with Finance Division.
4.The Council decided to appoint Mr. Athula Amarasena as the new Director of Studies with effect from 1^st October 2012. He is also a corporate member of IPM.

5.The Council approved the theme for 2012 IPM Graduation as a pinnacle and a flagship event of the year. The 2012’s theme concept was presented by the Manager Marketing and Manager Business School.

Also Council approved the proposal on corporate Video of IPM which is significant for building the corporate image of IPM in its flagship events.

6. Activation of Members’ Lounge

At the request of Standing Committee Chairman, Major Rohitha Amarapala, Mr. Priyal Perera, A fellow member of IPM, presented to the Council with budgets. Whilst Council approved the activation plan, it was decided to provide financial support to the project through free lecture hours (minimum 10hours) of IPM professional study programmes on a voluntary basis; faculty comprised of both within the Council and IPM Members who are in the faculty; also suggested to invite a few strategic partners as sponsors for the project.

A committee was appointed to this task, namely M/S Samitha Perera, Mr.Dhammika Fernando, Mr.Priyankara Seneviratne, Mr. Neminda Karunarathne headed by standing committee chairman Major Rohitha Amarapala.

7.Re organizing of IPM Staff

The Council approved the proposal submitted by Mr. C. Gannile- Honorary Secretary of IPM. The theme of the proposal was to enhance greater productivity, optimize available human resources towards improvement of service excellence to IPM Stakeholders. The proposed changes detailed below to be made effective from 1^st October 2012.
·New Confidential Secretary’s duties: Will handle correspondence of IPM President/IPM Secretary‘s and CEO. She will also administer the International Desk.
·HR Executive Shachithra will relinquish secretarial duties and will be dedicated towards HR Functions, inclusive of maintaining personal files of staff. All such HR functions will come under purview of CEO. 
·As there is an immediate need to establish a “ front –desk” to tackle customer enquiries, complaints etc. that requires ‘Customer Care’ Diluksha will move over to Business School Office and mann this desk along with another lady proficient in customer care. This move will reduce the stress of BS Staff who are essentially back room operatives and are currently compelled to handle customer enquiries for which they are not trained; amidst their tasks.
·Currently acting Librarian Upeksha to be confirmed in her position and be appointed as Librarian w.e.f. 1^ST October 2012. Written recommendation already submitted.
· Himali to concentrate on ‘Member Services –this will also include arranging monthly guest lectures for the benefit of Members
·Re designation of Mr. P.G. Tennakoon –currently Director Finance & Administration to that of Director Finance, Administrations  and  Strategic Provincial Business Expansions .All Allowances hitherto enjoyed by him (including Acting CEO’s Allowance) will continue.
·Mr.S.H.Ajith Dammika- presently Manager Finance to be re designated  Finance & Administration { Logistics & Maintenance)


08.Free leadership Development Program for members and Council members on First come      

first served basis [50 participants – 2 day residential program at Mass Fabric Park, Thulhiriya]

The Council approved the above proposal submitted by Major Rohitha Amarapala, Standing committee chairman subject to submission of further details which should go to IPM members with due notice.

09.Release of IPM staff members for following IPM courses.

The Council approved the proposal submitted by the President AVM Rohitha Ranasinghe. It was further decided to appoint a senior staff member as a coordinator to activate the procedure with a staff bond which will be framed by Mrs. S.N. Fernando, who is a fellow member, senior lawyer and a Council member.

10.Finding Suitable Faculty members from IPM Corporate Members.

For professional study areas such as Health and Safety , IT, Marketing , Research methods, Finance, Quantitative techniques  Council decided to open the opportunities to its members first as explained by the president

11.Receipt of Certificate of Conformity (COC) for IPM Building

President explained that after a 5 year long waited certificate was finally granted by CMC Colombo.  Council made special thanks to Mr. P.G. Tennakoon Director Finance and Administration for his untiring efforts with the guidance of new CEO, Mr, Dyan Senevirathne and the Council.

12.Scrutiny of prospective students (participants) for PQHRM IPM premier qualification

Council decided to select candidates with a more rigorous selection process towards attracting better quality students for future programs.

13.Utilization of IPM building space more productively 

President explained to the Council that thoughtful engineering advice is required to explore the possibilities of using basement either as car park or conversion to extra class rooms & use of roof top to store approved items.

The Council approved the above proposal subject to detailed report from the engineering consultant who was instrumental for phase i and phase ii development of the building.

14. Participation of Annual Sessions of OPA (Organization Professional Association)

Council approved the following personnel to attend (From the Council and IPM staff)

AVM Rohitha Ranasinghe, Mr. Kumar Kirinde, Mr. Shanaka Fernando, Mr. Dhammika Fernando, Mr. Samitha Perera, Mr. P.G.Tennakoon , Mr. Dyan Seneviratne, Mr. C. Gannile, Brig Rohan Kaduwela, Mr.L.S.Peiris.

15. Design an E- News Letter.

The Proposal Submitted by IT Committee Chairman Mr. Aruna Dayanatha and Hony Editor Mr. Shanaka Fernando was approved by the Council with an annual subscription fee of 213$ for use of the web space.

16. Web based customer satisfaction survey for IPM stake holders

The Standing Committee Chairman, Mr. Aruna Dayanatha placed a proposal for the above; whilst  Council appreciated his initiatives it also approved the above to implement as early as possible.

17. All Island marketing campaign for GCE A/L, School Leavers (After A/L Exam)

Standing committee Chairman, Mr. Samitha Perera, presented the dramatic results achieved within a month’s time of the campaign with an increase of 105% for PCGD programme . Council appreciated the initiative and the proposal which was approved at the last Council meeting.

18. New membership suitability form

The Council approved Pre-Qualification membership suitability form  attached herewith which is of a simple nature, submitted by Major Rohitha Amarapala.

19. IPM Corporate and Marketing Communication

The Council approved the above plan submitted by Mr. Samitha Perera, which will comprise five (05) free articles to be published.

20. IPM Market Research

A market research will be conducted by a professional research agency which was approved by the Council at the previous meeting. Mr. Samitha Perera further informed that 03 quotation were received from well-known parties, The basis of selection would be price, quality and meeting expectations.

21. New membership enrolments

The Council approved the proposal submitted by Mr. C. Gannile Hony, Secretary with remarks of interview panel. It was decided to offer the following membership categories to the new candidates as detailed below.

Name	Category
Dr. Pavithra Kailasapathy	Associate Category
Mrs. Lihini Meegalla	Affiliate Category
Ms. Lakmini Rajapaksha	Associate Category
Mrs. Thilini Prasadini Edirisinghe	Associate Category
Mrs. Rasika Ranatunga	Associate Category
Mr. Namal Welipitiya	Associate Category
Mr. Manjula Keerthiratne	Associate Category
Mr. Dharma Sri  Thilakaratna	Affiliate Category
Mr. Rasika Prasanna Nanayakkara	Affiliate Category
Mr. Sanjaya Senaratne	Affiliate Category
Mr. Dinesh Dhananjaya Bandara	Associate Category

Council wishes them a pleasant long standing professional relationship with the Institute.

22. Employee confirmation 

The Council approved the staff recommendation of  confirmations channelled through Hony. Secretary,

Name	Designation
Ms. Upeksha Kodikara	Librarian
Mrs. Chandima Garumanna	Manager Marketing
Mr.  Ajith Dammika	Manager Finance & Admin

23. IPM Staff Residential Training Program on Leadership and Evening Get Together on  12^th & 13^th November 2012 at Mass Fabric Park.(MIMT)

The Council approved the proposal submitted by Mr. C. Gannile Hony. Secretary IPM which was a longley felt need for staff development.