POWERS AND PROCEEDINGS OF THE COUONCIL

Extracts from the By-Laws (This text would not constitute an official by laws for IPM, members shall obtain a copy of the by-laws from IPM should one wish to have an extensive study of the by-laws)

54. The Council is the Executive Body of the Institute. The Members of the Council are individually and collectively responsible for the overall management of its activities. to recougnize the dignity of office and for professional identification the Council Members shall ware a Cloak appropriately designed and isued by the institute. The said Cloak shall be worn at special and importat cerominies of the Institute as long as one remails a Member of the Council.

55. Te direction and management of the Institute are vested in the Council, subject to the provisions in the Act. By-laws and Rules of the Institute and for all resolutions of Special General Meeting of Corporate Members which have been duly summoned and held in accrodance with the by-laws when such resolutions have been duly entered on the Minutes and singned by the Chairman of such meetings.

56. The Council shall meet as often as necessary. provided that there shall at least be a meeting once a month. All decisions of the Council shall be by mejority of votes of those having the rights to vote properly given therat and in the case of a tie the President or other person presiding shall have a second or casting vote and one third of the total number of the Coroprate Members in the Council shall be the quorum.

57. The decisions of the Council on all matters dealt with by them  in accrodance with the provisions of the By-Laws and Rules as aforesaid bshall be fial and binding on all Fellows, Members, Associate Members, Affiliates, Service Subscriber Representative and Student Members. Such decisions shall be properly recorded by the Hony. Secratary.

58. The Council may appointe Sub-Committees for specific period which may consist of Members of the Council and other Members including Non-corporate Memers and wherever appropriate or necessary persons from different professions to facilitate the achieveing of objectives the Institute. All Sub-committees shall conform to any directions that may be given to them by the Council and subject to such directions, may regulate their procedure as they think fit.

59. In the event of absance of the President and of all the Vice-Presidents, a duly notified reguler meeting may elect any member of te Council to take the Chair.

60. The newly elected Council shall meet within fourteen days of such election and shall formulate the Annual Budget of the Institute comprising the expected income and the predicted expenditure for the ensuring year which shall be formally adopted at the first monthly council meeting to be held within thirty days of the Annual General Meeting. Any variation from such budget thereafter shall be closly monitored by the Hony. Treasurer and on monthly basis shall notify the Council and obtain approval for such change in expenditure.

61. A statement of the funds of the Institute and of the receipts and payments during the past financial year, terminating on the 31st March, shall be made under the direction of the Council, and after having verified and signed by the Author, shall be laid before the Annual General Meeting.

62. The Council Shall draw up a Yearly Performance Report on the state of the Institute, which shall be presented at the Annual General Meting.

63. The Council may make, amend and rescind Rules for the Purposes specified in the by-laws but so that the same be repugnant to these by-laws and provided that no such Rules, amendment or resession shall come in to operation until the same has been approved by Special General Meeting of the Institute. weather before or after the same has been made, amended or rescinded by the Council.

64. The Council may make, amend and rescind Rules for the better ordering of any matter referred to in by-laws, other than matters to be governed by Rules or otherwise for the better governance of the Institute and its affairs, but so that the same be not not repugnant to these By-Laws or the Rules.

65. The Council shall maintian or cause to be maintained abd publihs a Register of the members of the Institute which is referred herein as Roll.

66. The Council shall ensure the maintenance of professional standards among the members of the Institute and other personnel practicing or acting as Personnel/ Human Resource Manager or Consultant and take all actions deeemed necessary to se that the members adheare to the professional ethics and conducts as laid down and reviewed from time to time by the Council.

67. The Institute with the view to support the operations and management of its activities and to uphold highest stndards in professionalism, is empowered to engadge Secratarial Staff permanent, temporory, or casual as approved and decided by the Council for the smooth functioning of the institute. The selection of such staff, remunaration and other terms of employment shall be approved by the Council on written recommendation of the President and the Hony. Secratary.

68. The Council shall ensure proper financial administration procedures in keeping with the generally accepted Accounting principles are strictly folowed by those authorized to handle the finances of the Institute. All expenditure to the incurred in accrodance with a regulatory system set out by the Council. In an emergency, the written prior approval of the president, Hony. Secratary and the Hony. Treasurer should be obtained and thereafter submited for ratification to the next Council Meeting with due notice in the form of Council Paper.

Council decision taken at the 672 Meeting held on 26th September 2012

This document does not stand itself as the official decisions of the Council, the official document of the Council remains the Minutes of the Council Meeting, after same was scrutinized at the next council meeting.

Council decision taken at the 672 Meeting held on 26^th September 2012 (Subject to ratification)
1.Inform the membership about recent By-Law changes, seconded at the Special General Meeting  held on 28^th July 2012.

2.The Council decided to revamp the current IT architecture of the Institute. A detailed plan was submitted by its’ standing committee chairman, Mr. Aruna Dayanatha –Member of the Governing Council

3.Council decided re-negotiate with bankers for better interest rates both lending and borrowing rates and select the best. Responsibility was vested with Finance Division.
4.The Council decided to appoint Mr. Athula Amarasena as the new Director of Studies with effect from 1^st October 2012. He is also a corporate member of IPM.

5.The Council approved the theme for 2012 IPM Graduation as a pinnacle and a flagship event of the year. The 2012’s theme concept was presented by the Manager Marketing and Manager Business School.

Also Council approved the proposal on corporate Video of IPM which is significant for building the corporate image of IPM in its flagship events.

6. Activation of Members’ Lounge

At the request of Standing Committee Chairman, Major Rohitha Amarapala, Mr. Priyal Perera, A fellow member of IPM, presented to the Council with budgets. Whilst Council approved the activation plan, it was decided to provide financial support to the project through free lecture hours (minimum 10hours) of IPM professional study programmes on a voluntary basis; faculty comprised of both within the Council and IPM Members who are in the faculty; also suggested to invite a few strategic partners as sponsors for the project.

A committee was appointed to this task, namely M/S Samitha Perera, Mr.Dhammika Fernando, Mr.Priyankara Seneviratne, Mr. Neminda Karunarathne headed by standing committee chairman Major Rohitha Amarapala.

7.Re organizing of IPM Staff

The Council approved the proposal submitted by Mr. C. Gannile- Honorary Secretary of IPM. The theme of the proposal was to enhance greater productivity, optimize available human resources towards improvement of service excellence to IPM Stakeholders. The proposed changes detailed below to be made effective from 1^st October 2012.
·New Confidential Secretary’s duties: Will handle correspondence of IPM President/IPM Secretary‘s and CEO. She will also administer the International Desk.
·HR Executive Shachithra will relinquish secretarial duties and will be dedicated towards HR Functions, inclusive of maintaining personal files of staff. All such HR functions will come under purview of CEO. 
·As there is an immediate need to establish a “ front –desk” to tackle customer enquiries, complaints etc. that requires ‘Customer Care’ Diluksha will move over to Business School Office and mann this desk along with another lady proficient in customer care. This move will reduce the stress of BS Staff who are essentially back room operatives and are currently compelled to handle customer enquiries for which they are not trained; amidst their tasks.
·Currently acting Librarian Upeksha to be confirmed in her position and be appointed as Librarian w.e.f. 1^ST October 2012. Written recommendation already submitted.
· Himali to concentrate on ‘Member Services –this will also include arranging monthly guest lectures for the benefit of Members
·Re designation of Mr. P.G. Tennakoon –currently Director Finance & Administration to that of Director Finance, Administrations  and  Strategic Provincial Business Expansions .All Allowances hitherto enjoyed by him (including Acting CEO’s Allowance) will continue.
·Mr.S.H.Ajith Dammika- presently Manager Finance to be re designated  Finance & Administration { Logistics & Maintenance)


08.Free leadership Development Program for members and Council members on First come      

first served basis [50 participants – 2 day residential program at Mass Fabric Park, Thulhiriya]

The Council approved the above proposal submitted by Major Rohitha Amarapala, Standing committee chairman subject to submission of further details which should go to IPM members with due notice.

09.Release of IPM staff members for following IPM courses.

The Council approved the proposal submitted by the President AVM Rohitha Ranasinghe. It was further decided to appoint a senior staff member as a coordinator to activate the procedure with a staff bond which will be framed by Mrs. S.N. Fernando, who is a fellow member, senior lawyer and a Council member.

10.Finding Suitable Faculty members from IPM Corporate Members.

For professional study areas such as Health and Safety , IT, Marketing , Research methods, Finance, Quantitative techniques  Council decided to open the opportunities to its members first as explained by the president

11.Receipt of Certificate of Conformity (COC) for IPM Building

President explained that after a 5 year long waited certificate was finally granted by CMC Colombo.  Council made special thanks to Mr. P.G. Tennakoon Director Finance and Administration for his untiring efforts with the guidance of new CEO, Mr, Dyan Senevirathne and the Council.

12.Scrutiny of prospective students (participants) for PQHRM IPM premier qualification

Council decided to select candidates with a more rigorous selection process towards attracting better quality students for future programs.

13.Utilization of IPM building space more productively 

President explained to the Council that thoughtful engineering advice is required to explore the possibilities of using basement either as car park or conversion to extra class rooms & use of roof top to store approved items.

The Council approved the above proposal subject to detailed report from the engineering consultant who was instrumental for phase i and phase ii development of the building.

14. Participation of Annual Sessions of OPA (Organization Professional Association)

Council approved the following personnel to attend (From the Council and IPM staff)

AVM Rohitha Ranasinghe, Mr. Kumar Kirinde, Mr. Shanaka Fernando, Mr. Dhammika Fernando, Mr. Samitha Perera, Mr. P.G.Tennakoon , Mr. Dyan Seneviratne, Mr. C. Gannile, Brig Rohan Kaduwela, Mr.L.S.Peiris.

15. Design an E- News Letter.

The Proposal Submitted by IT Committee Chairman Mr. Aruna Dayanatha and Hony Editor Mr. Shanaka Fernando was approved by the Council with an annual subscription fee of 213$ for use of the web space.

16. Web based customer satisfaction survey for IPM stake holders

The Standing Committee Chairman, Mr. Aruna Dayanatha placed a proposal for the above; whilst  Council appreciated his initiatives it also approved the above to implement as early as possible.

17. All Island marketing campaign for GCE A/L, School Leavers (After A/L Exam)

Standing committee Chairman, Mr. Samitha Perera, presented the dramatic results achieved within a month’s time of the campaign with an increase of 105% for PCGD programme . Council appreciated the initiative and the proposal which was approved at the last Council meeting.

18. New membership suitability form

The Council approved Pre-Qualification membership suitability form  attached herewith which is of a simple nature, submitted by Major Rohitha Amarapala.

19. IPM Corporate and Marketing Communication

The Council approved the above plan submitted by Mr. Samitha Perera, which will comprise five (05) free articles to be published.

20. IPM Market Research

A market research will be conducted by a professional research agency which was approved by the Council at the previous meeting. Mr. Samitha Perera further informed that 03 quotation were received from well-known parties, The basis of selection would be price, quality and meeting expectations.

21. New membership enrolments

The Council approved the proposal submitted by Mr. C. Gannile Hony, Secretary with remarks of interview panel. It was decided to offer the following membership categories to the new candidates as detailed below.

Name	Category
Dr. Pavithra Kailasapathy	Associate Category
Mrs. Lihini Meegalla	Affiliate Category
Ms. Lakmini Rajapaksha	Associate Category
Mrs. Thilini Prasadini Edirisinghe	Associate Category
Mrs. Rasika Ranatunga	Associate Category
Mr. Namal Welipitiya	Associate Category
Mr. Manjula Keerthiratne	Associate Category
Mr. Dharma Sri  Thilakaratna	Affiliate Category
Mr. Rasika Prasanna Nanayakkara	Affiliate Category
Mr. Sanjaya Senaratne	Affiliate Category
Mr. Dinesh Dhananjaya Bandara	Associate Category

Council wishes them a pleasant long standing professional relationship with the Institute.

22. Employee confirmation 

The Council approved the staff recommendation of  confirmations channelled through Hony. Secretary,

Name	Designation
Ms. Upeksha Kodikara	Librarian
Mrs. Chandima Garumanna	Manager Marketing
Mr.  Ajith Dammika	Manager Finance & Admin

23. IPM Staff Residential Training Program on Leadership and Evening Get Together on  12^th & 13^th November 2012 at Mass Fabric Park.(MIMT)

The Council approved the proposal submitted by Mr. C. Gannile Hony. Secretary IPM which was a longley felt need for staff development.

New Director Studies was appointed to IPM Business School

 

Mr. Athula Amarasena, AMIPM, assumed duties a the Director Studies of IPM Business School. on 1st October 2012. Mr. Amarasena is a holder of National Diploma In HRM, and an associate member of IPM. He has served IPM many different occasions as mentioned below;

· Student Counselor 2006-2009

· Senior Lecturer serving  all the study courses of IPM since 2006

· Quality Assurance Coordinator of study courses in 2009

· Accountant in private sector with CIMA qualification

· Served as HR professional in the manufacturing sector since 2000

· Served as Disciplinary and Labour Law consultant to many organizations from 2010

 

Contact details

1. E-mail    : dsathula@ipmlk.org

2. Direct    :011-2856844

3. Mobile  : 0773908252

Presidents Message October 2012

Dear Members,

 
As the new Council year commences, your Council and I have been making plans to raise the bar of the IPM by making it a more effective organization to the Corporate Members, Affiliates, HR Professionals, HR Students and indeed to the entire country in general. I believe it's my duty to outline the priorities we have proposed for this year.
The main focus would be to ensure that you as Corporate Members of the IPM together with other primary stakeholders will be marching in one direction, i.e. servicing the entire gamut of the HR Profession as per the mandate given to us by the Parliament of Sri Lanka in particular and by extension, by the People of the Country in general.
 This year we have made arrangements to restructure the Standing Committees. Accordingly we have introduced new Standing Committees to strengthen the IPM even stronger as an organization. There are factors [enumerated below] that are top-most in our list of priorities. It is my belief that these are areas that we have to put right as being fundamental in our quest to take IPM to the ‘next level’.
 1. What is beyond PQHRM
Our analysis show that the students of PQHRM, the premier product of IPM caters for HR Assistants at large and Job Seekers. The HR Managers and Directors are mostly completely left out.
 Consequently the top-tier of corporate establishments perceive IPM as an institute that only produces HR Assistants. We have been debating this issue: "Why there is no representation at the board room" for many years. We have yet to provide that extra, critical support to the HR Managers that would pave their path aimed at enhancing their credentials towards taking up a seat in the Board Room.
We are therefore in the process of making appropriate plans and even factoring Internships, improving soft-skills and other dynamic interventions whilst continuing with the present program.


 2. Quality over Quantity
We have been concentrating on the number of students that we enroll to IPM Business School, virtually turning a blind eye towards the standards of the students we enroll. This policy has resulted in many serious doubts being expressed on the quality of outputs from the Business School.
 In the meanwhile we continue to obtain assessment of Lecturers/Resource Persons from the students. Such assessments made by students enable to categorize Resource Persons in a spectrum varying from Excellent to Poor. As the measurement criteria is only too well known we need to ensure that we strive to be assessed as Excellent at each Lecture. Those who continue to be evaluated as below average need to turn the searchlight on themselves and analyze their thought-process and performance; perhaps they need to upgrade their skills & knowledge in backdrop of the vast strides being made globally in the entire canvass of new thinking and delivery of training & development.  
 I am strongly of the opinion that we should focus on the Quality over Quantity. Thus this year it will be the pursuit of quality of students and the quality of deliverables - focused on making the final product brimming with quality; more significantly, honed towards the needs of the corporate world.
 3. Walking the talk
We have been teaching the best HR practices to thousands of students in the Country. We have contributed tens of thousands of HR Professionals to the Society. Yet, ironically HR Practices need to be visibly noticed and indeed practiced by the staff of IPM and I dare say, even by lecturers.
In short, all relevant must practice the fundamentals of ‘Customer Care’; we need to have a paradigm shift in this critical area. Let us all practice what we preach!
 We shall install best practices of what we teach in Business School, within the Business School, that business school is capable of delivering high quality service and products to the Customers.
 Dear Members, while we wish to spotlight aforementioned three factors as priorities that should receive the undivided attention of all, the Governing Council and all the Standing Committees are actively working towards making IPM a better institute to all the Stakeholders.
We may face many obstacles; there can be discouraging situations; even distorted information spilling out, which may be far from the truth!
Yet we expect your continued support towards the relentless “pursuit of success" as we are committed to do so.
 I am grateful to the membership for giving me an effective and professional Governing Council for this year.
The stand-out quality of the Council you appointed is their "Visionary" thinking!
So let’s get together and make our vision a reality soon
I take this opportunity of wishing each and every one of you all success!


AIR VICE MARSHALL K R A RANASINGHE [retd]
 PRESIDENT IPM

A Great Experience

Our Visit to the National Institute of Personnel Management Kerala India was memorable and a great experience. The HR Conference of the Kerala Chapter was held from 6^th to 8^th September 2012. The theme “Aligning HR for the Triple Bottom Line-People, Planet and Profit.”” was very apt in the context of todays’ global economy amidst a continuous and phenomenal trend of change.

His Excellency Dr. A. P. J Abdul Kalam former President India delivering the key note address emphasized on integrity as a key attribute which needs to be seriously considered by all people in whatever work they undertake. He said that creative leadership characterizes visionary thinking, the passion to own the vision and drive it, the ability to travel along unexplored paths, and the leadership courage to manage success as well as failure with the willpower to succeed in the end.
The technical sessions of the conference covered the following topics.

· Triple Bottom Line and : Its implication with HR
· Innovation in Talent Management
· Business Centric Learning Interventions
· Emerging Trends in Performance Management, Rewards and Recognition
· Special Interactive Session : Professional in political leadership
· Strategic HR and Business

In summation the conference content brought out many new dimensions of learning in the Human Resources Management area as well as related areas. Many hands on HR Personnel, CEOs and Chairmen of various organizations contributed to the conference and shared their experiences and knowledge which undoubtedly enlightened us and broadened our horizons.
The Exchange program between IPM and NIPM Kerala was also a value adding experience from the point of exchange of ideas, sharing of experiences as well as understanding cross cultural diversity. The Indian experience was not different to the way we practice HR in our country. The learning was great.

We must thank IPM and the council for nominating us for these program which no doubt was an excellent experience.

IPM Staff Members of the deligation